Player Handbook

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WHO WE ARE

• The Queen City AM Tour is the perfect blend of camaraderie, competition, and charity that attracts the tri-state areas top amateur players from Ohio, Kentucky, and Indiana.
• We are expanding our reach as the owner and operators of the American Heartland Tour which is our National Championship and Regional brand.
• Our tour prides itself in offering the best player experience in the business through our dedication to remain focused on our players experience, tournament value, connecting with our community, and delivering a professional well-run and organized event to our players and course partners.
• VALUE ADD- Our staff will always run the event from start to finish; we do not play in our own events! 

FREE MEMBERSHIP

• VALUED ADD- There is no cost to join the Queen City Am Tour and it is open to any amateur golfer. 
• Season Passes are available and optional to those who want to play more and save more! 

TOUR & TOURNAMENT FORMAT

• The Queen City Am Tour will provide tournaments on a local, regional, and national level including a National Championship. Tournaments are flighted, individual stroke-play. All events are governed by the Rules of Golf as set by the United States Golf Association (USGA®).  
• On-site Tournament Officials conduct player registration/check-in, provide player assistance, monitor, and enforce pace of play, and apply rulings, as necessary.  Other formats that may be offered include team competitions, match play, specialty events, etc. 

TOUR COMPETITION

• Within each flight there will be an open division (under age 50), senior division by flight (50 and over), and Net Veteran and Women's side game. 
• Based upon the number of golfers entered in a flight, open and senior divisions could be combined if six or more players aren't registered.
• In that case, Senior Players and Women will compete from a forward tee in relation to the Open Flight Tee Boxes to help maintain a competitive balance. 

Flights

• Nicklaus (3.9 or less) 
• Woods (4.0 – 7.9) 
• Hogan (8.0 – 11.9)
• Player (12.0 – 15.9)
• Jones (16.0 – 19.9)
• Watson (20 and up)

• New players are initially flighted based upon their most current USGA® Handicap.  If a new player does not have a USGA® Handicap that player will be flighted based upon a discussion with the Tour Director. 

* The Director has the right at anytime to move a player up or down a flight based on their handicap or tournament score to protect the field and maintain the integrity of each flight. 

TOURNAMENT REGISTRATION

• Tour Players can register online or by emailing their local Tour Director.  Each tournament will have a limitation on number of entries, and therefore each event will become full on a 1st come, 1st served basis.   Players are strongly encouraged to register early for each event as they may sell-out well in advance of the entry deadline. 
• It is the responsibility of the Tour Player to submit the required entry fee prior to the entry deadline.  Acceptable payment methods to be listed on each tournament information page. We accept Credit Card payments before all events through the registration portal and Venmo @cincytour. No checks. 
• Entry fee typically covers all green fees, cart fees for players only, range balls and use of the practice facility, LIVE scoring, player prize fund, trophies, and misc. tournament expenses.   

CANCELLATIONS / NO SHOWS

• Withdrawal from any event prior to registration being closed in accordance with the posted tournament cancellation policy will not be penalized. 
• Any tournament cancellations after the deadline or same day no-shows will forfeit their entry fee as the tour staff has committed a final number to the course.    

TOURNAMENT PRIZING

• The winner of each flight will receive a trophy and the winner and top finishers as determined by the director will earn a portion of the designated prize pool for each flight. 
• A portion of the entry fee by player is also used to generate the prize fund which is based upon participation and can vary based on late entries, withdrawals etc.  All payouts will conform to USGA® Rules of Amateur Status.

SPECTATORS & CADDIES

• Caddies and spectators are welcome at each tournament, noting that each course may have different policies that we abide by as guests of the host facility.  
• Caddies and spectators are the responsibility of the associated player who is solely responsible for their proper golf etiquette and general decorum.  If any issue(s) arise with their behavior or lack of proper golf etiquette they will be asked to leave the premises.  
• Golf carts are limited at each event to tournament players.  Caddies and spectators should anticipate paying a cart fee if asked by the club and or have the option to walk the course and remain cart path only at a safe distance. 

PLAYER CONDUCT

• Players and/or their guests shall always respect the courses local dress code and personal conduct policy. In addition, the Queen City Am Tour reserves the right to disqualify any player for any suspicion of the following conduct and behavior. unsportsmanlike conduct towards another player, damage to property or players, poor course etiquette, or disrespectful actions towards fellow players, drug and alcohol abuse, any reason deemed as inappropriate by the course staff, player complaint, and or tour. Throwing a club and or intentionally acting out and damaging the course is an automatic DQ. Not respecting Pace of Play times given before your round can also result in a DQ during your round and or after. Cheating with intent will result in a permanent ban. All of the above will forfeit the right to refunds requested by the player. 

PACE OF PLAY

• Efficient pace of play is a driving factor of a successful and positive tournament experience for all participants.  The Tournament Committee at each competition will determine the maximum allowable time each group is permitted to play the round, noting a player is expected to maintain a pace faster than the maximum allowable time.  
• Typically, the maximum allowable time will be 2 hours 10 minutes for nine holes and 4 hours 30 minutes for 18-holes.  

Lead Group(s)

• The first group(s) should finish their first nine holes at a pace faster than the maximum allotted time.  If the lead group finishes over the maximum allotted time after nine holes, each player in the group will be assessed a 2-stroke penalty applied on their 9th hole.  
• Exception:  If the lead group is held up by public play that was sent out before them or that began on the opposite tee they will be absolved from the penalty provided they finish within 14 minutes of the group in front of them.  

All Following Groups

• Groups are always expected to be waiting on the group directly in front of them.  A 2-stroke penalty will be assessed to each player in a group that is over maximum time and fails to finish within 14 minutes of the group directly in front of them.   Penalties will occur at checkpoints on holes #9 and #18.  

Advisories

• Tournament Officials are not required to notify a group they are out of position – knowing this is the responsibility with the player and their group.
• Each group is responsible for monitoring and policing their pace of play. Being in position means to be immediately behind the group in front of you.
• Any player penalized three (3) times during a calendar year will be suspended from the Tour for six (6) months.
• A player concerned about slow player(s) in a group should first remind the player of the pace of play policy and encourage them to play more efficiently. The concerned player may request an official to monitor the group and offending player(s). If a player is identified as holding up the pace of play, penalties may be applied to that player and rescinded from others. 
• In the event you are playing or paired in a foursome and experiencing slow play, it is suggested you break into two twosomes until you catch the group in front of you.

WEATHER POLICY

• Weather-related conditions may delay or suspend play such as:
  • Lightning
  • Course being deemed unplayable as determined by host facility
• If such inclement weather is present, every effort will be made by the tournament committee to complete the full number of holes.  Under a delay, all player should remain on property and await official announcements from the tournament committee. A delay will never go longer than 2 hours. If the course remains unplayable and/or lightning is present, and, as the last option, the following may result in an official tournament:
  • 18-hole events may become shortened to nine holes.  If this is not possible, it may be rescheduled.
  • 36-hole, 54-hole, or 72-hole tournaments may become official and shortened to an 18-hole tournament.

• While the Tour will do everything possible to complete the full number of prescribed holes, there will be no refunds should inclement weather shorten the event. All prizes and points will be awarded as if the tournament was completed. 

CHECK-IN & STARTING

• Tour Players should always check-in with the tournament committee on-site prior to the start of the first round and at least 30-minutes prior to starting time.  It is the responsibility of the player to be at their starting hole approximately ten (10) minutes prior to starting time. 
• A player arriving to their starting hole at their starting time or up to five minutes late will incur a 2-stroke penalty.  Any player arriving five (5) or more minutes after their starting time will be disqualified. 
• When possible, tee times are accelerated. It is the responsibility of the player to check in at the first hole to determine if their group could go off early.

TEEING GROUNDS

• Course yardages to be determined by the tournament committee and aligned with the flight abilities.  Typically senior and ladies yardages will be less. Actual yardages my vary based on conditions, courses etc. 
• Nicklaus (3.9 or less)- Open 6500-7000 yards; Senior 6300-6600 yards
• Woods (4.0 – 7.9)- Open 6500-6800 yards; senior 6200-6500 yards
• Hogan (8.0 – 11.9)- Open 6300-6500 yards; senior 6000-6300 yards
•  Player (12.0 – 15.9)- Open 6000-6300 yards; Senior 6000-6300 yards
•  Jones (16.0 – 19.9) and Watson (20 and up)- Open and Senior 6000-6200 yards
• Women all Flights- Ladies Tee Box; Nicklaus and Woods Flights 5700-6200 yards

ELECTRONIC DEVICES

• Distance measuring devices that provide factual information are allowed at each event. Devices that slope, wind, or other factors besides yardage are not permitted.  
• Cell phones and other electronic devices should always be silent out of respect for fellow competitors.  
• The playing of music during a tournament must be agreed upon by a majority of the pairing; it it not recommended by our staff.    

DRESS CODE

• Players shall maintain a positive dress appearance at tournaments as representatives of the Queen City Tour.  Golf shirts are required, should be tucked in, and no denim, jeans, jogging outfits, or sweatpants are permitted.   Hats, when worn, should be with the bill facing forward. 

TOUR INDEX

• The Tour Index is designed to group players into flights of similar ability to create and foster fair competition and only considers rounds completed on the Queen City Am Tour.  
• A player attains a Tour Index by completing three (3-5) rounds on Tour.   When this is achieved, the Tour Index will be used to place the player in the appropriate flight if it is lower than their USGA® Handicap Index.  Similarly, it may also be used to justify a move to a higher-handicapped flight, however, this request must come from the player and in accordance with further policies and procedures as outlined below. 
• The Queen City Am Tour reserves the right to re-flight a player at any time and final decisions are solely at the discretion of the Tour. 
• Handicaps will be run and flight adjustments done at the 5th and 20th of each month. We use the rolling average method which looks at your most recent 10 tournament scores and throws out your best and worst score to average out the remaining 8 scores. If you don't have 10 tournament rounds we will use your most recent 3 or GHIN. 

FLIGHT MANAGEMENT

• The purpose of Flight Management is to protect the integrity of the Tour Competition.  
• Players are encouraged to challenge themselves and, in doubt, compete in the more competitive flight.  

Flight Policy - General

• A Player will be automatically moved up or down in flight at the tour directors discretion based on their tour index, tenure, and or and trend. 
• A veteran tour player of 10 or more career rounds must be a full shot ahead or behind of their current flight range before being moved the week of a handicap revision. 

OTHER

• Any discrepancy regarding these rules, their interpretation, omissions, etc. are at the discretion of the Tour Director. 

POINTS/PRIZES/TOURNAMENT SIDE GAMES AND PREVIEW

Will be shared before the event and awarded and paid the same day. You do not have to be present to win or collect. In that case, you will receive your awards and winnings before the end of your Next scheduled event.